Cancellation, Refund and Substitution Policy

Registration cancellations and refund requests must be submitted in writing to

Approved refunds will be processed after the adjournment of the conference.  Because of pre-conference capital outlays associated with meals, entertainment, taxes, and other fees associated with conference operations, no refunds will be approved for cancellations received two (2) weeks prior to the conference. Refunds will not be provided and balances due will not be forgiven for no-show registrants.

Attendees substituting for registered guests will be accepted without penalty; however, if a substitute is NOT A MEMBER of the Southeast Chapter – AAAE and the registered guest is a member, the difference between the member and non-member registration fee will be charged to the substitute.

Requests for substitute attendees should be submitted to as soon as possible so conference documentation can be amended prior to the conference opening.

Photo/Video Disclaimer

By registering for and attending any SEC-AAAE event, you agree that your image or voice may be used at any time, without further notification, for printed materials, web sites, social media and/or other marketing purposes.

Conference Badges

SEC-AAAE meetings and events are intended for adults only; no children under the age of 18 are permitted to register or attend without the prior written approval of the Senior Vice President of SEC-AAAE Meetings. In addition, children under the age of 16 must receive prior written approval to enter the trade show floor of an event and must be accompanied by a parent or legal guardian at all times while on the trade show floor.

Alcohol Consumption

Event venues that SEC-AAAE contracts with will not serve alcoholic beverages at an SEC-AAAE event to anyone under the age of 21. We reserve the right to instruct any service provider of alcoholic beverages at a SEC-AAAE event to refuse service of alcohol to anyone who appears intoxicated, if so observed.

Code of Conduct
Terms & Conditions

For the SEC-AAAE Annual Conference Code of Conduct and Terms and Conditions, review the AAAE/ACI-NA documents at